The National Diploma in Payroll Administration Services is designed to meet the needs of those learners who are already involved, or wish to become involved, in the field of Payroll Administration. It is applicable to employed and unemployed learners. It is particularly suited to those learners who are performing Payroll tasks, in commercial and non-commercial organisations across the entire spectrum, but have not had the opportunity to obtain a formal Qualification beyond NQF level 4.

The Core component contains competencies in Payroll Administration, General Administration, Human Resources and Project Management. The Elective component allows the learner to gain specialist knowledge, skills and insight in the areas of Payroll Administration, Project Management, Human Resources, aspects of Financial Services and organisational research.

Payroll Administration is an essential field of learning as the competencies required by people doing Payroll administrative tasks are generic in nature and apply to all businesses in all sectors and to many non-business organisations such as sports and cultural clubs and the like.

Payroll Administration is done at various levels depending upon the nature and size of the organization and its management structure. People involved in Payroll Administration are known by such terms as Payroll Administrators, Payroll Clerks, Wage and Salary Clerks, Payroll Supervisors and Payroll Managers, depending on the organisation in which they are employed. There is therefore an on-going need for highly skilled Payroll administration personnel and a need for a well-developed learning pathway to cater for Payroll administrative personnel at the various levels at which they operate, especially since it is becoming a specialised profession in its own right in South Africa.

The National Diploma in Payroll Administration Services at NQF: Level 5 is the second Qualification in a learning pathway that starts at NQF level 4 and ends with the National Diploma in Payroll Administration Level 5. It is planned to develop higher diplomas and degrees in Payroll Administration at levels 6, 7, and 8 as the final steps in the learning pathway and investigations are being undertaken into overseas degrees in this field so that benchmarking from an international perspective is undertaken.

The National Diploma in Payroll Administration Services at NQF: Level 5 supports the objectives of the NQF in that it gives the learner access to a registered Qualification.

The Qualification also offers learners the opportunity to have the knowledge and skills that they have developed in the workplace recognised through the awarding of a registered qualification, either in whole or in part. It will ensure that the quality of education and training in the sub-field is enhanced and of a world-class standard. The Qualification will allow learners not only to develop their knowledge and skills in the field of Administration but will also enable them to benchmark their competence against international standards. 

Exit Outcomes:

  • Demonstrate an understanding of statutory legislation and requirements
  • Process redundancy documents
  • Complete year end procedures
  • Ascertain gross pay
  • Explain the concepts of business ethics in the professional environment
  • Recognise, measure, classify and record financial and non-financial data
  • Contribute to project initiation, scope definition and scope change control
  • Demonstrate an understanding of statutory legislation and requirements
  • Plan, organise, implement and monitor work within the Payroll environment
  • Manage the design, implementation and the administration of compensation in an organisation
  • Prepare and communicate a productivity improvement plan for a function
  • Identify and manage areas of customer service impact
  • Conduct an organisational needs analysis
  • Develop and implement a business plan
  • Monitor and advise on substantive conditions of employment and related rights and obligations in an organisation
  • Manage the design, development and review of an information system for human resource management
  • Manage work unit to achieve organisational objectives
  • Conduct skills development administration
  • Plan, organize and support project meetings and workshops
  • Conduct project documentation management to support project processes
  • Monitor, evaluate and communicate project schedules
  • Identify, organize and co-ordinate project life cycle phases for control purposes
  • Schedule project activities to facilitate effective project execution

Entry Requirement:

  • Computer Literacy at NQF level 4
  • Mathematical Literacy at NQF level 4
  • Communications at NQF level 4.
Total credits: 240